Google Analytics 4

How to Explore and Set Up Exploration Reports in GA4

Gary Spagnoli
September 15, 2023

In our previous blog post, we discussed the standard reports in Google Analytics 4 (GA4). These reports are a great way to get started with and to get a quick overview of your data. However, standard reports can be limited in their flexibility and capabilities. Exploration reports are a more advanced reporting technique as it allows you to explore your data in a more granular way and to use more advanced techniques, such as filtering, segmentation, and custom visualizations.

I want to make it clear, however, that Standard reports and Exploration reports are both valuable tools, but they are designed for different purposes. Standard reports are a good choice if you want to get a quick overview of your data. Exploration reports on the other hand are a good choice if you want to explore your data in more detail and to use more advanced techniques. So, let's take a closer look at the Exploration report in this blog post.

Table of Contents  

  • Types of Reports you can Build
  • Getting to grips with the dashboard setup
  • Limits of Explorations
  • Standard reports vs. Exploration reports
  • Things you need to know when sharing and Exporting
  • Frequently Asked Questions
  • What are the next steps?
  • Final Word

Types of Reports you can Build

There are 7 types of exploration techniques you can use based on your needs. We'll save a detailed explanation of each technique for a future blog post. For now, here's a brief overview.

Free-form exploration

In this technique you can analyze your data in a cross-tabulation format or use different visualizations, such as bar graphs, pie charts, line plots, scatter diagrams, and geographical maps.


Cohort exploration

In this technique, you can get insights about how groups of users with shared characteristics behave and perform to gain valuable insights.

Funnel exploration

In this technique, you Visualize the user journey in completing tasks on your website or app, and discover ways to enhance user experience while identifying audiences that may be either over- or under-performing.

Segment overlap

This technique explores the connections between various user groups and employs this method to pinpoint new user segments that meet complex criteria.

User exploration

In this technique, you can take a closer look at the users within the segments you generate or import. You can also delve into the specific activities of individual users.

Path exploration

In this technique, you can track the journey your users take as they interact with your website and app. It graphically represents the routes your users follow while engaging with your website and app.

User lifetime

In this technique, you learn to understand how your customers use your products and services over time.


Getting to grips with the dashboard setup

GA4 Explore reports use the same format, tools and structure, some may differ from the other as some have additional features, but all of them should have these three sections.

  1. Variables 
  2. Tab Settings/Settings
  3. Report View

Variables

This section allows the initial setup of the report, from choosing the right dimensions and metrics, to setting up the date range, adding segments as well as this is where you give a name to your report.

Tab Settings/ Settings

Once Variables are set, it’s now time to plot those data with the use of the features from the Tab Settings section. This is where you can add those dimensions and metrics you chose from the variables settings. This section also allows you to trim down the data from the report by applying filter conditions. 

Report View

This is simply the section where you report will appear. 

Limits of Explorations

  • Individual explorations: You can create up to 200 individual explorations per user per property. This means that each user can create their own unique explorations to explore their data.
  • Shared explorations: You can also create up to 500 shared explorations per property. This means that you can share your explorations with other users, such as your colleagues or clients.
  • Segments: You can apply up to 10 segments per exploration. This allows you to filter your data to focus on specific groups of users.
  • Filters: You can apply up to 10 filters per tab. This allows you to further refine your data by filtering on specific dimensions or metrics.

Standard reports vs. Exploration reports

Exploration Report

  • Designed for flexible and ad-hoc analysis
  • Interactively explore your data
  • Pivot, filter, and drill down into your data
  • Answer specific questions or discover insights on the fly

Exploration reports are a good choice if you want to:

  • Explore your data in depth
  • Answer specific questions
  • Discover new insights
  • Create custom reports

Standard Report

  • Provides predefined and structured insights
  • Set of predefined metrics and dimensions for common analysis needs
  • Easier for beginners to use

Standard reports are a good choice if you want to:

  • Get a quick overview of your data
  • Understand how your data is performing
  • Compare different metrics and dimensions
  • Share reports with others

Things you need to know when sharing and Exporting

Exporting a report

To save a copy of the report, click the Download icon in the upper right corner of the page. A dropdown menu will appear with the available formats. Select the format you want and the report will be downloaded to your computer.

Note: When you export to Sheets, TSV, or CSV formats, all the data available in the selected visualization is exported. This may be more data than is currently displayed. When you export to PDF, only the data currently displayed in the visualization is saved. (ref: [GA4] Get started with Explorations).

Sharing an exploration report 

If you need to share the report to someone within your organization, on the upper right corner of the page beside the export icon, you click on the Share exploration icon. 

Please take note of these important notes when sharing.

  1. To share an exploration, you must have at least an Analyst role in the property.
  2. Shared explorations can be viewed, but not edited, by anyone who has the Viewer role to the property. You must duplicate or copy a shared exploration in order to edit it. 

Frequently asked questions

What are the limitations of Exploration reports?

Answers: Exploration reports are a powerful tool, but they do have some limitations:
  • Can be complex:  Exploration reports can be complex to create and use, especially for beginners.
  • Can be time-consuming:Exploration reports can be time-consuming to create and use, especially if you are exploring a lot of data.
  • Not as user-friendly as standard reports:  Exploration reports are not as user-friendly as standard reports.

Can I schedule automated email reports for Exploration Reports?

Answer: GA4 doesn't natively support automated email reports for Exploration Reports. However, you can manually export and share reports via email. Or one way to do this is to use Google Looker Studio. Looker Studio is a data analytics platform that allows you to create custom reports and dashboards. You can recreate the report that you want to schedule in Looker Studio and then set up a scheduled email delivery for the report.

What are the limitations of the GA4 exploration report?

Answers:
  • You can create up to 200 individual explorations per user per property.
  • You can create up to 500 shared explorations per property
  • You can apply up to 10 segments per exploration.
  • You can apply up to 10 filters per tab.

What are the next steps 

After reading this blog post, you'll feel more confident using GA4 and have a clearer understanding of its full capabilities.

So, if you want to learn more, you can check out our blog posts to learn more about GA4 and how to make the most of it. Here are some resources to help you continue your learning:

Final word 

Standard reports are a great way to get started with Google Analytics 4, but they may not be enough for in-depth analysis and decision-making. Exploration reports offer more flexibility and power, allowing you to uncover insights, identify trends, and optimize your strategies.

However, you should take note that both standard and exploration reports have their place in your analytics toolkit. The key is to understand when to use each one. Standard reports are a good choice for getting a quick overview of your data, while exploration reports are better for digging deeper and finding hidden insights.

In our upcoming blog post, we'll take a closer look at exploration report techniques, so you can learn how to use them to get the most out of your GA4 data. Stay tuned for more insights and tips to help you make better data-driven decisions.

Thank you for reading!

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gary